Grand Jury

Inweekly renews its request for public records from the city of Pensacola

September 3, 2014

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After consultation with our attorneys, Inweekly has made five record requests of the city of Pensacola. They may look vaguely familiar to some:

W000471-090314

Record Requested: I wish to review any and all records concerning the “Main Street Rehabilitation Project” – Bid #12-006 awarded on Nov. 28, 2011. Said records should include, but are not limited to the following; 1)Bid sheets; 2) Committee Memorandums; 3) City Council reports; 4) City Engineering reports and/or memorandums; 5)Change Orders; 6) As-built surveys and/or reports; 7) Payment requests related to P.O. 0070388; and 8) all email communications concerning said project. Please let me know when the records will be available for me to examine.

W000472-090314

Record Requested: I wish to review any and all records of all Requests for Investment (RFI) bids from Jan. 1, 2010 through Dec. 31, 2013. Said RFIs include, but are not limited to the RFI requests disseminated on or about Nov. 1, 2011 and Feb. 7, 2012, by Pam Childers. The records sought include, but are not limited to the following: 1)Transfer of funds pertaining to above RFI’s; 2)E-mails concerning any RFI’s and/or transfer of City of Pensacola funds; 3) Bid Response Sheets; 4) any other documents, emails and/or handwritten notes pertaining to the above RFI’s issued by the City of Pensacola.

W000473-090314

Record Requested: We request to review all records pertaining to the following agreements: a) An “Agreement” dated Feb. 3, 2012, between the City of Pensacola and Jerry Pate Design; b) An “Agreement” dated Feb. 3, 2012, for the “Main Street Improvement Projects from Baylen to Clubbs,” between the City of Pensacola and Jerry Pate Design; c) An “Agreement” dated Mar. 20, 2012, for the “Bayfront Parkway Landscape Improvements,” between the City of Pensacola and Jerry Pate Design; d) ) A “Landscape Architecture Agreement for Main Street (Spring to Reus) ” dated April 4, 2012, between the City of Pensacola and Jerry Pate Design; e) A “Landscape Architecture Agreement for Main Street (Baylen to Spring) ” dated April 4, 2012, between the City of Pensacola and Jerry Pate Design. Said records should include, but are not limited to, the following: 1)Requests for Bids; 2) Bid Sheets; 3) Selection of contractor documents; 4) All emails pertaining to the bids and selection of contractor; 5) Internal memorandums pertaining to the above listed project and/or agreements; 6) Requests for payments by contractor; and 7) all payments to contractors.


W000474-09031

Record Requested: We request to review the all records pertaining to the “Request for Qualifications Property Insurance-Broker of Record Services RFQ 12-016,” issued on or about Feb. 9, 2012. Said records should include, but are not limited to, the following: all emails by city employees, all handwritten notes, internal memos, all bid sheets and the final contract issued.

W000475-090314

Record Requested: We request to review all the records for expenses incurred by the City of Pensacola for John Asmar and/or Ashton Hayward and/or paid on behalf of John Asmar and Ashton Hayward. Said records should include, bit are not limited to, the following: requests for reimbursement, travel expenses of any nature, i.e. airline, meals, hotel; and all email correspondence for the same.

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