City Administrator Eric Olson did not send a mandate to his department heads about how to reply to emails sent from government accounts until July 7, five days after he called the boss of North Hill Preservation Association president, Melanie Nichols.
Here is the email:
From: “Eric Olson”
Subject: Email Protocol
Date: July 7, 2015 at 10:46:04 AM CDTTo: “Amy Miller”, “Brian Cooper”, “Dan Flynn” , “David Alexander III” , “Derrik Owens”, “Dick Barker Jr” , “Don Suarez” , “Edward Sisson” , “Ericka Burnett” , “Jerry Moore” < , “Latasha Buchanan” , “Lysia Bowling” , “Marcie Whitaker”, “Matt Schmitt” , “Sherry Morris”, “Steve Smith” , “Steve Wineki” , “William Weeks”
Cc: “Tamara Fountain” , “Zach Michael” , “Judith Colburn”
As a reminder – it is a violation of federal agency policies if an employee of one of those agencies uses his or her email account to conduct personal business. The clearest example in our area is when employees at area military installations use their .mil (navy.mil, dod.mil, etc.) email accounts to correspond with City employees about matters that are not for official Government business. If you receive inquiries from someone using a .mil or other federal email domain that is not related to official Government business please politely remind the sender to communicate from his or her personal account.
If you have any questions about this please get with me to discuss. Be sure to forward this reminder to your staffs as well.r/
Eric Olson
City Administrator
City of Pensacola
Nichols was not given the same courtesy email – a polite reminder to communicate from her personal account – as other citizens using their federal email accounts. Instead Olson contacted her boss.
It appears that Olson targeted Nichols.
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Through a public record request, we got the 349 emails that Olson mentioned on WEAR TV. However, that number is deceiving.
Total emails 349
Less:
Auto-replies 14
Forwards 28
Out of Office 07
Replies to city employees 201
Duplications 28
Net for three years: 63
Breakdown by years
2012: 2
2013: 19, 1.58 per mo.
2014: 29, 2.42 per mo.
2015: 14, 2.33 per mo.
Here are their subject lines:
15 West DeSoto Images
15 West Strong Street
1625 North Palafox Street Redevelopment
811 N. Reus Street blocking sidewalks and streets with illegal parking
811 North Reus Street North Hill Preservation District PR-2 Zoning
Alabama Square
Application for 1390 N. Spring Street
ARB – saving/moving the Emmanuel sheppard Cottage
ARB approval
ARB Approval for windows at 418 and 420 W. Gonzalez Street
BP Station
Car parked with expired tag on City Street in North Hill
Case evidence I presented to the Clerk
Cemetery Clean-up scheduled for A Street
Code Enforcement 15 E. Lloyd Street
Code Enforcement 19 E. Lloyd Street
Code Enforcement Board Hearing-Request for copy of recommendations
Code Enforcement complaint from resident on West Moreno Street in North Hill
Code Enforcement Needed at 819 North Reus Street
Code Enforcement needed for Tarragona Street
Comments for Today’s Architectural Review Board
Complaint about outside storage at 1801 North Palafox Street
Construction without a permit – 618 North Barcelona Street
Do we have a meeting today?
Due date for ARB Applications
EMERGENCY ARB APPLICATION FOR 14 EAST GONZALEZ STREET DUE TO INSURANCE REQUIREMENTS
Event Info for City’s Calendar – North Hill Christmas on the Hill
Excessive business signage
former medical center building on Palafox
Gulf Power owned property at corner of Gonzalez and Tarragona
Long Hollow PCIP application submission
Meeting with the Parks Department Yesterday
Neighborhood Association Directory
Neighborhood Notification about Planning Board Item Sent to the Wrong Address
NH Comments for Fence with photographs
NH Site photographs for solar panel application
North Hill ARB Comments for today’s Meeting-Solar Panels
North Hill comments-Part 2- Fence Application
North Hill Preservation Association – Annual Meeting- Invite
North Hill Preservation Association – Challenge Grant – Credit Card Payment Receipt
Our upcoming newsletter
Park maintenance needed
Park maintenance needed
Parking in violation of Section 11-2-24
Permit for Radio Tower
Planning Board Hearing – 519 N. Palafox Street – Letter of Support from NHPA
Planning Board Meeting – Agenda Item Number 4
Planning Board Meeting – Comments from Council of Neighborhood Association Presidents of Pensacola
Public Records Request – Inspection Reports
Public Records Request for information regarding 1625 North Palafox Street Redevelopment
Request for a Meeting
Reservation Dates for Alabama Square
Reserving Alabama Square for Saturday, May 11th
Stolen Park Bench
This month ARB agenda items
This month ARB agenda items
Today’s Council Agenda
Today’s meeting
Using Alabama Square for an Event
Wedding in Alabama Square Saturday April 27th
Your Town Hall Meeting
ZBA Meeting